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Miami-Dade Florida Form 8109-B: What You Should Know

How you are responsible for the contract a) You must submit the Form B. The information on this form has to be identical to what is in the contract bid specification. b) You have to submit the correct amount of the contract bid. This amount is due to the County after the Contract is awarded, on Form 8109-B. c) You must submit the payment receipt. d) You must provide an accurate and complete copy of the written bid specifications and other pertinent information to a contracting officer, within 60 days of the date the Contract is awarded. If there is some error on the bid specifications, your copy shall be provided to the County as long as you are the correct responsible party and the error has not been corrected before the City has received the copy. e) You must retain a copy of the contract bid in your files and the information from this bid should be included in every contract bid submission, including an itemization of any payment due to the County. 3) How many forms are needed to prepare one bid? As per this County of Miami-Dade: Contracts Manual. The City of Miami is required to provide two forms for bid: 1) a) Contract Bid Submittal Form B. b) Bid Supplier Form D 5) You will be responsible for the preparation of the Form B, it is not the responsibility of the County, Contract Manager, or City of Miami. 6) How many times shall you prepare the Contract Bid Submittal Form B? 6.1) Bids will be accepted for either the first or second round after the first round is completed. The contract bidder must complete the Bid Submittal form as the contracting officer has designated. 6.2) At the time of the closing of the Bid Submittal Form B., the contracting officer will notify the bidder or suppliers by certified mail that any bids received after the first offer will not be accepted. 7) Will the Contract require an estimated bid? a) The contracted items or services will be determined after a minimum of ten days of contract execution, as specified in the contract bid specification, including bidding on any applicable non-bidders' bids. 8) The Contract must be accepted in one bid. The Contract will be accepted in one bid.

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